ARTICLE I. NAME
As stated in the Articles of incorporation, the name of this organization shall be NORTH BREVARD AMATEUR
RADIO CLUB, Hereinafter referred to as the “Club” or “NBARC.”
ARTICLE II. MEMBERSHIP
Section 1: Membership in the Club shall be open to all persons interested in promoting Amateur Radio.
(a) There shall be no restrictions as to race, creed, color or gender.
(b) Membership shall be by an application and election upon such terms the club shall provide in its By-Laws.
Section 2: Classes of Membership and Dues Schedule:
(a) There shall be five (5) classes of membership:
(1) Full Member - Any FCC licensed radio amateur 18 years of age or older.
(2) Junior Member - Any FCC licensed radio amateur under 18 years of age.
(3) Family Member - Any member of a family of a Full Member, residing at the same address as
the Full Member.
(4) Snow Bird Member - Any person residing outside of the State of Florida.
(5) Associate Member - Any person who is not a FCC licensed radio amateur. Includes all club privileges
except for the right to hold office and vote for club officers.
(b) The amount of dues shall be set by the Board of Directors and shall take effect when confirmed by a majority
of voting members present at a regular meeting. Prior to said meeting, the Board shall cause a notice of such dues
vote to be sent to each member of record at least one week in advance of said meeting.
(c) Dues shall be due and payable on January first of each calendar year. Said dues shall be for membership for
the calendar year. Initial dues for first-time members joining the Club after June Thirtieth in any calendar year shall
be one-half of the annual dues of the membership class for such first-time member.
Section 3: A “member in good standing” is one whose dues are paid and who abides by the bylaws of the Club. A
member whose dues are in arrears three (3) months or more, will be considered inactive and dropped from the
membership roll. In order to be reinstated to membership, an inactive member must pay the full annual dues.
Section4: A “voting member” is any member in good standing who holds a valid amateur radio operator’s license
and whose dues have been paid up to date.
Section 5: Any membership may be canceled for good cause by unanimous action of the Board.
ARTICLE III. MEETINGS
Section 1: Meetings. Regular meetings shall normally be held each calendar month. Special meetings may be
called by the President upon the request of any five club members. Notices shall be sent to members concerning
special meetings and the business to be transacted. Only such business as designated shall be transacted. Such
notices shall be sent so that they arrive not less than 24 hours before the meeting.
Section 2: Meeting Dates. The regular meeting of the Club shall be held on the 2nd Thursday of each month.
Section 3: Right to Vote. Each voting member (as defined in Article II) shall be eligible to vote and to cast
one ballot in person or by written proxy.
Section 4: Voting Procedure. Voting shall be by printed ballot unless otherwise determine by the President or
presiding officer at the meeting. Printed ballots shall be distributed to voting members after validation of their
membership by the membership chairperson.
Section 5: Quorum. At any meeting, as defined in Section 1, Five (5) members shall constitute a quorum.
Section 6: Voting. A Majority those present.
Note: Although not part of these By-Laws, the NBARC mission statement appears at the end of this document.
ARTICLE IV. BOARD OF DIRECTORS
Section 1: As provided in the articles of incorporation, all business and affairs of the Club shall be under the
direction and control of the Board of Directors, herein referred to as the “Board.” Duties of the individual directors
shall include responsibility for serving as committee chairpersons and performing such other administrative and/or
technical functions as may be agreed between them and the President.
Section 2: All members of the Board shall be members of the Club in good standing and shall hold a valid
Amateur Radio operator’s license issued by the Federal Communications Commission.
Section 3: The Board shall consist of Four (4) members, of whom Three (3) shall be the Officers specified in
Article V and One (1) Directors-at-large. One of the Directors-at-large shall be, with his concurrence, the immediate
past president of the Club, unless he shall be a current Officer.
Section 4: Term of Office. Each Officer and Director-at-large shall hold office for a period of one year, and until
resigned, re-elected or replaced by a successor.
Section 5: Quorum. Three (3) members of the Board shall constitute a quorum.
Section 6: Vacancies. A vacancy on the Board shall be filled by appointment by the Board of a qualified individual
for the unexpired term involved.
Section 7: Action Taken Between Board Meetings. In case an action required or permitted to be taken by the
Board must be taken by the Board between meetings, such action shall be by consent of all of the Board Members,
individually or collectively, in writing, to such action. Such written consent or consents shall be filed in the minute
book of the Board. For purposes of this section.
Section 8: Standing Rules Adopted by Board. The Board may prescribe by adoption of standing rules, not in
conflict with the law or these By-laws, any procedures necessary for carrying out the Board’s responsibilities. For
example, the Board may adopt a standing rule prescribing the conduct of a meeting by conference communications
equipment, as long as all Board members participating in such a meeting can hear one another. Participation in
such a meeting, pursuant to all other By-laws requirements for Board meetings, shall constitute presence in person
at such meeting.
ARTICLE V. OFFICERS
Section 1: Officers
The President shall preside at all meetings of the Club, shall be chairman of the Board, and shall be an exofficio
member of all of the committees, except the nominating committee(s).
The Vice President shall preside at all meetings in the absence of the President and shall assume the President’s
duties during the President’s absence. He or she shall perform such other duties that the President or Board may
request in a manner which does not conflict with duties of other Officers.
The Secretary shall keep a record of the proceedings of all meetings, maintain a roster of members, carry on all
necessary Club correspondence and mail written notices to members announcing special meetings of the Club. He
or she shall be responsible for the safekeeping of the official copies of the By-laws, which shall be available for
inspection by members, upon request, at reasonable times. He or she shall compile, update yearly and publish a
list of standing rules which shall have been adopted by the Board.
The Treasurer shall be specifically responsible for all monies of the Club. He or she shall pay all bills approved by
The President or Vice President in the President’s absence, and in accordance with the Board’s policy for
reimbursement of expenses reasonably incurred in the course of Club business, collect all monies, handle
banking, and keep adequate financial records of all such transactions and of other types of records which reflect
the net worth and financial position of the Club. He or she shall retain a copy of the inventory of Club property, and
retain a current estimate of the value of such property, prepare budgets for the Board’s approval, and keep the
Board currently informed concerning expenditures in relation to budgeted items. The Treasurer shall be responsible
for the correct and timely performance of any accounting services secured by the Club pursuant to Board action.
ARTICLE VI. ELECTIONS
Section 1: Officers and Directors shall be elected by a majority of votes duly cast by the voting members at the
annual meeting of the Club, held in November of each year or, if a quorum is not present, then at the next regular
or special meeting called for the purpose., notice of any such meeting having been mailed to each voting member
in advance of the meeting.
Section 2: A nominating committee appointed by the President with concurrence of the Board, shall meet prior to
the election to consider and submit the names of qualified candidates for nomination as officers and directors, at
the October Club meeting next preceding the election and to all voting members in writing in advance of the
election. Additional nominations may be made from the floor prior to the election.
Section 3: A newly elected Officer or Directors shall take office, on January first of the term for which elected,
unless appointed to fill a vacancy, in which case he or she shall take office immediately upon his or her
Section 4: Removal or Resignation. Any Officer or Director may be removed from office by an affirmative vote of
two-thirds of the voting members present at a regular meeting. Any Officer or Director may resign by written notice
to the Board mailed to the usual address of the Club. Such resignation is effective upon receipt by the Club at its
usual address. Acceptance of such notice is not necessary to make it effective.
ARTICLE VII. STANDING COMMITTEES
The following committees shall be Standing Committees of the Club and shall report directly to the Board:
A Ways of Means Committee for financing special projects as approved by the Board;
A Emergency operations Committee. The standing Emergency Operations Committee shall establish a plan to
operate the club station on any frequency band required and under emergency power when requested in an
emergency. This plan shall include a roster of qualified operators, a call out procedure, operator scheduling, traffic
handling procedures, and reporting requirements. The committee shall define training requirements to the
Education Coordinator who shall establish classes as necessary and define operator certification/qualification
A Property Management Committee which shall be responsible for the storage, maintenance, and accounting of
all Club property and equipment, maintaining a current inventory of Club equipment, including its location and
operational status and recommending to the Board the acquisition, repair, replacement or disposal of said property
A Program Committee which is responsible for planning, organizing and implementing a balanced calendar of
speakers, demonstrations, entertainment, and other activities for regular monthly and special meetings, so as to
cater to the interests and needs of the general membership;
A Finance Committee for preparing the Club’s budget, advising the Board on financial matters and assisting the
Special Committees necessary to conduct the affairs of the Club, as from time to time the President shall propose
and the Board shall agree. The Board shall from time to time review each such committee and determine if it still
serves its intended purpose. If the Board shall determine a special committee is no longer necessary to the conduct
of Club affairs, such committee shall be dissolved. The charter of each Special Committee shall be published as
part of the Club’s Standing Rules.
ARTICLE VIII. APPOINTMENTS
Eaxcept as to the above-named Officers who are members of an Executive Committee, the President may, with the
concurrence of the Board, ppoint committee chairpersons, committee members, and such other appointive officers
as may be deemed advisable, with such responsibilities and terms as may be determined. Such appointments may,
but need not be, limited to members of the Board, so long as at least two Board members are appointed to such
committee and unless otherwise specified by these By-laws.
ARTICLE IX. TRUSTEES
Section 1: The Board shall appoint such a Trustee or Trustees as shall be necessary to conduct negotiations with
the Federal Communications Commission (FCC) on any and all matters pertaining to the issuance and
maintenance of Amateur Radio Station licenses issued to the Club. The Trustee(s) shall be responsible for the
Club’s compliance with the rules and regulations prescribed by the Federal Communications Commission relative
to the operation of the Club’s radio station(s) and equipment, and shall have sole authority over the use of said
equipment where FCC regulations pertain. He or she shall act as the Club’s liaison with the ARRL and coordinating
councils concerning Amateur Radio frequency spectrum allocation and use. All actions of the Trustee(s) shall be
under the direction and control of the Board.
Section 2: A Trustee shall hold office until the expiration date of the Club station license for which he or she is
responsible, or until he or she is no longer willing or able to serve and a successor is appointed.
ARTICLE X. DISBURSEMENT AUTHORIZATION
Checks drawn on any checking account of the Club and any withdrawal orders on any savings account of the Club
shall bear the signature of the Treasurer and of the President or Executive Vice President. In the absence of the
Treasurer, the signatures of the President and the Executive Vice President shall be required. In the absence of the
Treasurer and the President, the Treasurer and the Executive Vice President, or the President and the Executive
Vice President, the signature of the Secretary shall be required as a substitute for the absent Treasurer, President
or Executive Vice President. All expenditures shall be accounted for by check with the exception of Petty Cash,
which shall be accounted for by voucher for all expenditures.
ARTICLE XI. RULES OF ORDER
Roberts Rules of Order shall be used as a guide for governing proceedings of the Club in all cases to which
they apply and in which they are not inconsistent with these By-laws.
ARTICLE XII. AMENDMENTS
These By-laws may be amended at any regular meeting of the Club by a two-thirds majority of the votes duly cast
by voting members, notice of the proposed amendment having been submitted in writing at a previous regular
meeting and mailed to each voting member in advance of the meeting at which it is to be voted upon.
Section 1: NOTIFICATION. The membership shall be notified of proposed by-law changes by mail at lease 30
days prior to the meeting at which the vote on the amendment(s) is to be taken. A voting member may request an
absentee ballot from the Secretary, which shall be returned to the Secretary prior to the commencement of the
meeting at which the vote it to be taken.
Section 2: TIME OF EFFECT. Unless otherwise noted, any amendments to these by-laws shall be effective
immediately upon passage.
History: The amended By-laws Article XIV Section 4 (A) was adopted by Action of the voting Members on 12/29/02 ratified by
majority of voting members at a special called meeting on December 29, 2002. All Members were present.
History: The amended By-laws Article IV Section 3 was adopted by Action of the voting Members on 05/08/03 ratified by
majority of voting members at the regular meeting on May 8, 2003. Majority of the Members were present.
History: The amended By-Laws Article III Section 6 was adopted by Action of the voting Members on 01/08/04 ratified by
majority of voting members at the regular meeting on January 8, 2004
ARTICLE XIII. NON-DISCRIMINATION
NBARC shall not discriminate against any person on the basis of race, color, national and ethnic origin, religion,
age, sex, or any disability, in the administration of membership policies, scholarship programs, and other
corporation-administered programs. Every member regardless of race, color, notional and ethnic origin is entitled to
all rights, privileges, programs, and activities generally accorded or made available to members of the club.
ARTICLE XIV. CLUB SERVICES
The club shall provide the following services in support of its charitable, educational, and scientific purposes.
Section 1: EDUCATION
(A) CLUB PUBLICATION. The club may sponsor an official monthly newsletter and/or publish information on the
Internet to inform the membership of scheduled activities as well as technical and regulatory news. Such
publication should also contain minutes for all meetings, which have occurred since publication of the previous
(B) TRAINING CLASSES. The club shall conduct, sponsor, and promote classes in preparation for amateur radio
examinations; including but not limited to Morse code training, electronics theory, communications law, current
operating practices and techniques and any other subjects which may advance the amateur radio service. Each
student successfully completing a club-sponsored class may be presented a certificate of completion. The Board of
Trustees shall appoint an Education Coordinator to establish and develop a curriculum for the teaching of various
amateur radio classes.
(C) EXAMINATIONS. The club shall conduct, sponsor, and promote voluntary examination sessions for
prospective amateur radio operators, under the auspices and guidance of the American Radio Relay
League accredited examiner program. Sessions shall be publicized and shall be available to the general
public. The club shall develop and maintain a cadre of accredited Volunteer Examiners to conduct amateur
radio license examinations.
Section 2: TRAINING SUPPORT FACULTIES
(A) LIBRARY. The club shall maintain a library of radio, electronics, and computer-related technical journals and
publications to meet the educational and research needs of the members and the public.
(B) CLASS ROOM SPACE. The club shall maintain an area for meetings and classes of the club.
Section 3: COMMUNICATION FACULTIES
(A) LICENSE OPERATING STATIONS. The club shall maintain a current, valid amateur radio license as issued
by the Federal Communications Commission. In addition the club may operate repeater systems to support local
emergency and general communications.
(B) EMERGENCY AND PORTABLE OPERATING EQUIPMENT. The club shall maintain portable power
equipment, antennas and transceivers as necessary for emergency communications.
Section 3: RECOGNITION PROGRAM.
The club shall maintain an active awards program to recognize selected members. Specific awards and criteria
shall be detailed in the standing rules.
Section 4: PUBLIC SERVICE ACTIVITIES.
(A) AMATEUR RADIO EMERGENCY SERVICES (ARES). The club shall actively support the Brevard County
ARES and Brevard County Department of Emergency Services. A strong endorsement and recommendation shall
be given members to join ARES.
(B) RADIO AMATEUR CIVIL EMERGENCY SERVICE (RACES). In the time of a governmental declaration of
emergency, the club shall support RACES with the use of club facilities and member support.
(C) CONVENTIONS. The club may sponsor conventions, trade shows, educational seminars and other gatherings
to provide a means of demonstrating and discussing advances in amateur radio communications techniques and
computer technology, and to provide a focal point for technical training. The public shall be invited to attend and
participate in these activities.
(D) PUBLIC SERVICE PROJECTS. Upon request, the club shall support local public service events
as requested by charities, governmental agencies and other public agencies.
NBARC Mission Statement
December 18, 2002
NBARC is a non-profit public benefit corporation organized and operated to promote education for persons
interested in communications and to train communicators for public service and emergency communications.
NBARC also encourages and sponsors experiments in electronics and promotes the highest standards of practice
and ethics in conduct of communications.
NBARC assures success by having an organization with a focus on its goals, a system of leadership development,
prudent financial management and a vision toward and dedication to public service. It supports an organized and
comprehensive educational program and publicizes its activities and services to the community.
ADOPTED this 29th day of December, 2002 by a majority vote of membership Present.
These By-Laws will become Effective on this 29th day of December, 2002
Emile Montplaisir Secretary/Treasurer
North Brevard Amateur Radio Club “NBARC”